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X-ORIGINAL-URL:https://gibsonlibrary.org.uk
X-WR-CALDESC:Events for The Gibson Library
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TZID:UTC
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DTSTART:20210101T000000
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BEGIN:VEVENT
DTSTART;TZID=UTC:20230510T193000
DTEND;TZID=UTC:20230510T213000
DTSTAMP:20260323T154000Z
CREATED:20260323T153521Z
LAST-MODIFIED:20260323T154000Z
UID:461-1683747000-1683754200@gibsonlibrary.org.uk
SUMMARY:Minutes of the 40th Annual General Meeting held at the Saffron Walden Library on Wednesday 10th May 2023 at 7.30pm
DESCRIPTION:29 members and 1 non-member signed the attendance book. \n1. Apologies were received from: Judy Brook\, Dominic Davey\, Zofia Everett\, Dorothy Free\, Diana Hoy\, Howard Newman\, Tricia Norris\, Judith Rodden\, Paul and Heather Salvidge\, Kevin Sheehan\, Sue Ullstein and Richard Woods. \n2. Minutes of the previous meeting: Minutes of the 2022 AGM had been posted on the website. They were taken as read and were accepted as a true record. \nProposed: Ben Cowell         Seconded: Charles Reese         Unanimously agreed.\nThere were no matters arising. \n3. Chairman’s Report: : Martyn Everett’s (ME) report had been posted on the website. He highlighted to the AGM:\n(i) The importance of volunteers’ and committee members’ work for the Gibson Library (GL)\, especially Richard Woods\, Margaret Graves\, Peter Walker\, Charles Reese\, Kelly Cole and Martin Turnbull\, thanking these and others.\n(ii) Committee member Kelly Cole’s work on grant applications. \nThere being no questions\, the report was taken as read and accepted:\nProposed: Kelly Cole           Seconded: Bruce Tice           Unanimously agreed. \n4. Treasurer’s Report: The report and accounts for 01.04.2022 to 31.03.2023 had been posted on the website and were shared on-screen. Peter Walker (PW) drew particular attention to the following:\n(i) There was a slight growth in membership\, with an income of £1\,010.\n(ii) Grants for capital expenditure produced an inflow and outflow of monies. A major item had been the new microfiche reader.\n(iii) Interest received had risen due to a rise in interest rates.\n(iv) The liabilities of £2\,700 were mainly attributable to the new book on the library which was a work-in-progress.\n(v) As the year showed a surplus of £1\,713 there is no need to increase the membership subscription rate.\nThe accounts had been examined and confirmed by the Independent Examiner\, John Osmin Smith (JOS)\, who was thanked\, and were accepted. \nProposed: John Oswin Smith           Seconded: Pat Gregory           Unanimously agreed.\nME thanked PW for his continued work on the accounts. \n5. Librarian’s Report: The report\, prepared by Jonothon Weston Cole\, ECC\, was circulated.\nME noted:\n(i) That the GL was not yet lending books through the new consortium as there were insufficient guarantees of compensation for any stock losses arising.\n(ii) He welcomed the establishment of an ECC sub-committee with a clear chain of command to take on the role of trustee of the library.\n(iii) Sarah Turpin had passed her apprenticeship and her work would result in better working between Saffron Walden Library and the GL. \nAnna Martin queried the need for manual work to correct problems on moving to the new catalogue which should have been corrected by the contractor. ME replied that this had proved the most timely way of unravelling the issue. \nThe meeting voted to accept the report:\nProposed: Charles Reese         Seconded: Kelly Cole         Unanimously agreed. \n6. Election of Officers and Committee of the Society: \nElection of President: BM had confirmed his willingness to cntinue in the post.\nNominated: Martyn Everett           Seconded: Peter Walker           Unanimously agreed. \ni) Election of Chairman: BM took the Chair for the election of the Chairman\, ME having confirmed his willingness to continue in the post. He thanked ME\, the officers and committee for their roles in the continued success of the GL.\nNominated: Charles Reece           Seconded: Gaia Shaw           Unanimously agreed. \nii) Election of Treasurer: ME resumed the Chair. Peter Walker confirmed his willingness to continue in the post.\nNominated: Ben Cowell           Seconded: John Oswin Smith           Unanimously agreed. \niii) Election of Secretary: GW was retiring as Secretary. Ian Willard was willing to be nominated to the office.\nNominated: Martyn Everett           Seconded: Anna Martin           Unanimously agreed. \niv) Election of current committee members:\nBarbara Hughes had been ill during the year and was therefore standing down\, with the option to be co-opted on recovery. All other committee members and Gillian Williamson confirmed their willingness to continue in post and were re-elected en bloc: Kelly Cole\, Ben Cowell\, Pat Gregory\, Howard Newman\, Ljiljana Ortolja-Baird\, Charles Reese\, Bruce Tice and Gillian Williamson.\nNominated: Martyn Everett           Seconded: Peter Walker           Unanimously agreed. \nv) Independent Examiner: John Oswin Smith confirmed his willingness to continue in the post.\nProposed: Gillian Williamson           Seconded: Kelly Cole           Unanimously agreed. \n7. Any Other Business:\ni) BC thanked GW for her work as Secretary which ME seconded. \nii) Gill Mulley asked whether plans were in place for deputising for ME as Chair\, given the important\, wide-ranging nature of the role. ME replied that the role required understanding of the Society\, the Charitable Trust and ECC Libraries. There had been some reshaping of committee responsibilities to better support the Chair and he was always ready to delegate tasks. He invited members to come forward if they were interested in helping. \nThere being no other business the meeting was closed at 8.040 pm.
URL:https://gibsonlibrary.org.uk/event/minutes-of-the-40th-annual-general-meeting-held-at-the-saffron-walden-library-on-wednesday-10th-may-2023-at-7-30pm/
LOCATION:Saffron Walden Library\, 2 King St\, Saffron Walden\, CB10 1ES
CATEGORIES:AGM Meetings
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BEGIN:VEVENT
DTSTART;TZID=UTC:20230510T193000
DTEND;TZID=UTC:20230510T213000
DTSTAMP:20260323T155208Z
CREATED:20230523T154743Z
LAST-MODIFIED:20260323T155208Z
UID:480-1683747000-1683754200@gibsonlibrary.org.uk
SUMMARY:Gibson Library Society - AGM 2023
DESCRIPTION:Our 2023 AGM will take place as a face-to-face meeting in the Saffron Walden Library on Wednesday 10th May at 7:30pm. \nDocuments that will also be handed out at the AGM are available by clicking on the following pages: \nNotice & Agenda\n\nMinutes of the 2022 AGM \nChairman’s Report \nTreasurer’s Report \nTrustee’s Report
URL:https://gibsonlibrary.org.uk/event/gibson-library-society-agm-2023/
LOCATION:Saffron Walden Library\, 2 King St\, Saffron Walden\, CB10 1ES
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BEGIN:VEVENT
DTSTART;TZID=UTC:20230510T080000
DTEND;TZID=UTC:20230510T170000
DTSTAMP:20260323T154001Z
CREATED:20260323T153251Z
LAST-MODIFIED:20260323T154001Z
UID:459-1683705600-1683738000@gibsonlibrary.org.uk
SUMMARY:40th ANNUAL GENERAL MEETING
DESCRIPTION:To be held in Saffron Walden Library\, Wednesday\, 10th May 2023 at 7:30pm \n\nApologies for absence\nMinutes of previous meeting & matters arising\nChairman’s Report\nTreasurer’s Report\nLibrarian’s Report\nElection of officers and committee of the Society\nAOB\n\nNominations for the posts of officers and members of the committee should be sent in writing to The Secretary\, The Gibson Library Society\, c/o The Gibson Library\, 2 King Street\, Saffron Walden\, Essex CB10 1ES to arrive no later than 3rd May 2023.
URL:https://gibsonlibrary.org.uk/event/40th-annual-general-meeting/
LOCATION:Saffron Walden Library\, 2 King St\, Saffron Walden\, CB10 1ES
CATEGORIES:AGM Meetings
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=UTC:20220511T193000
DTEND;TZID=UTC:20220511T210000
DTSTAMP:20260323T154001Z
CREATED:20260323T153113Z
LAST-MODIFIED:20260323T154001Z
UID:456-1652297400-1652302800@gibsonlibrary.org.uk
SUMMARY:Minutes of the 39th Annual General Meeting held by Zoom
DESCRIPTION:14 people signed the attendance book and a further two attended the meeting but did not sign (Ljiljiana Ortolja-Baird and Charles Reese). \n\nApologies were received from: Judy Brook\, Kelly Cole\, Kathryn Fiddock\, Lord Haselhurst\, Tessa Hawkes\, Sue Kinmonth\, Peter Sanders\, John Oswin Smith and Margery Taylor.\nMinutes of the 2021 AGM had been posted on the website. They were taken as read and were accepted as a true record.\nProposed: Ray Jones         Seconded: Martin Rose         Unanimously agreed. There were no matters arising.\nChairman’s Report: : Martyn Everett’s (ME) report had been posted on the website. He highlighted to the AGM:\n\n(i) ECC’s new catalogue had accidentally deleted 1200 Gibson Library (GL) volumes. Pending re-cataloguing these were in trugs in the office where they inevitably created congestion and therefore difficulty in bringing in volunteers. The new catalogue had also incorrectly designated much of the GL lending stock as reference only and this too required work. There was also an ongoing issue with ECC over the Trust Accounts which for the past 5 years had not correctly reported income and expenditure and were late in being filed with the Charity Commission. ME was asking ECC Cllr Paul Gadd to intervene on our behalf to have these issues addressed promptly.\n(ii) New accessions in the library included the late Richard Jemmett’s photographic collection and the long-term loan deposit of the Friends’ Meeting Library.\n(iii) Phase II of the signage project had now been completed with new information panels at the front entrance and a Gibson stork motif on the main staircase.\nThere being no questions\, the report was taken as read and accepted:\nProposed: Ben Cowell           Seconded: Dominic Davey           Unanimously agreed.\nTreasurer’s Report: The report and accounts for 01.04.2021 to 31.03.2022 had been posted on the website and were shared on-screen. PW drew particular attention to the following:\n(i) There was a 10% fall in income compared to the previous year\, attributable to the absence of face-to-face meetings where many subscriptions were paid. Expenditure was a little reduced.\n(ii) The accounts included 2 years of accrued rebinding costs (£500)\, previously withheld due to the dispute with ECC over the Trust Fund accounts (see above).\n(iii) Grant funds received of £2250 were gradually being paid out.\n(iv) As the year showed a surplus of £ \,213 there is no need to increase the membership subscription rate. \nThe accounts had been examined and confirmed by the Independent Examiner\, John Osmin Smith\, who was thanked\, and were accepted.\nProposed: Zofia Everett           Seconded: Pat Gregory           Unanimously agreed.\nLibrarian’s Report: The report\, prepared by Suzanna Shaw\, ECC\, had been posted on the website and was taken as read.\nME noted that the report was concerned with ECC library issues and did not address their role as Trustee of the GL. He proposed that the report was not adopted by the meeting. There was a discussion on how to brief ECC on what was expected both at the next Operations meting and ahead of the 2023 AGM.\nThe meeting voted not to accept the report\, with 3 abstentions.\nElection of Officers and Committee of the Society:\nElection of President: BM had confirmed his willingness to cntinue in the post.\nNominated: Martyn Everett           Seconded: Gillian Williamson           Unanimously agreed. \n\ni) Election of Chairman: BM took the Chair for the election of the Chairman\, ME having confirmed his willingness to continue in the post. He thanked ME\, the officers and committee for their roles in the continued success of the GL.\nNominated: Ray Jones           Seconded: Peter Walker           Unanimously agreed.\nii) Election of Treasurer: ME resumed the Chair. Peter Walker confirmed his willingness to continue in the post.\nNominated: Zofia Everett           Seconded: Charles Reese           Unanimously agreed.\niii) Election of Secretary: Gillian Williamson confirmed her willingness to continue in the post.\nNominated: Bruce Tice           Seconded: Ljiljana Ortolja-Baird           Unanimously agreed.\niv) Election of current committee members: Two committee members had been co-opted during the year: Pat Gregory and Ljiljana Ortolja-Baird. All committee members confirmed their willingness to continue in their posts and were re-elected en bloc: Kelly Cole\, Ben Cowell\, Pat Gregory\, Barbara Hughes\, Ljiljana Ortolja-Baird\, Howard Newman\, Charles Reese\, and Bruce Tice.\nNominated: Peter Walker           Seconded: Charles Reese           Unanimously agreed.\nv) Independent Examiner: John Oswin Smith confirmed his willingness to continue in the post.\nProposed: Peter Walker           Seconded: Ben Cowell           Unanimously agreed.\nPW will convey to JOS the meeting’s thanks and his re-election.\n\n\nAny Other Business:\n\ni) No matters for consideration had been submitted to the Secretary.\nii) ME noted the purchase of new micro-form scanning equipment for the Archive Access Point which Zofia Everett can demonstrate.\nThere being no other business the meeting was closed at 8.00 pm.
URL:https://gibsonlibrary.org.uk/event/minutes-of-the-39th-annual-general-meeting-held-by-zoom/
CATEGORIES:AGM Meetings
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