Gibson Library Society 39 people signed the attendance book.
1. Apologies were received from: Zofia Everett, Sir Alan Haselhurst, David Monk, Bruce Munro (BM), Olive Newman, Tricia Norris, Dr Suzanne Paul, John Ready, and Nigel Weaver.
2. Minutes of the previous Meeting: Minutes of the 2018 AGM had been circulated and were accepted as a true record.
Proposed: Dot Free Seconded: Joseph Hordern. Unanimously agreed.
There were no matters arising.
3. Chairman's Report: Martyn Everett had circulated his report together with a list of outcomes for the year. He drew attention to the assistance the Library's resources had been able to provide on the discovery of a Roman temple at Clavering. The report was accepted.
Proposed: Mary Knight. Seconded: Barbara Hughes. Unanimously agreed.
4. Treasurer's Report: Peter Walker had circulated the accounts. Membership receipts had risen but Gift aid appeared down as this is claimed a year in arrears. The cost of dehumidifiers in the cellars was met by a large grant from Stansted Airport and £1,000 from Society funds. The cost of rebranding the Library/Society as The Gibson Library/Society and of new signage had led to a deficit. This had been budgeted for and came out of surpluses built up for this purpose. The balance stood at c.£25,000 and there was therefore no need to raise Society subscription levels. He thanked John Read, the independent examiner.
The accounts were accepted.
Proposed: Hannah Shaw-Ridler. Seconded: Tessa Pilsbury. Unanimously agreed.
5. Librarian's Report: Carolyn Peter's report had been circulated. There were no questions arising.
The report was accepted:
Proposed: Madeline Alexander. Seconded: Heather Salvidge. Agreed with one dissension from ME, who objected to the report covering only ECC matters; he will write to ECC asking for future reports to relate to the Gibson Library.
6. Election of Officers and Committee of the Society:
Election of President: Bruce Munro (BM) had confirmed his willingness to continue in the post.
Nominated: Martyn Everett. Seconded: John Oswin Smith. Unanimously agreed.
In BM's absence Gillian Williamson, Hon. Secretary, took the Chair for item i). She read a brief message from BM.
i) Election of Chairman: Martyn Everett confirmed his willingness to continue in the post.
Nominated: Gillian Mulley. Seconded: Dot Free. Unanimously agreed.
ii) Election of Treasurer: Peter Walker confirmed his willingness to continue in the post.
Nominated: Howard Newman. Seconded: Kelly Cole. Unanimously agreed.
iii) Election of Secretary: Gillian Williamson confirmed her willingness to continue in the post.
Nominated: Martyn Everett. Seconded: Peter Walker. Unanimously agreed.
iv) Election of current committee members: Len Pole was standing down from the committee after 10 years. ME thanked him for his major contribution to the Society.
The remaining committee members confirmed their willingness to continue in their posts and were re-elected en bloc: Kelly Cole, Barbara Hughes, Howard Newman, John Ready, and Bruce Tice.
Nominated: Joseph Hordern. Seconded: Kathryn Fiddock. Unanimously agreed.
v) Election of new committee member: ME proposed Ben Cowell as a new committee member to fill the vacancy left by Len Pole's retirement.
Nominated: Martyn Everett. Seconded: Peter Walker. Unanimously agreed.
vi) Independent Examiner: John Read had indicated his wish to retire from the post. He was thanked for all his work for the Society. John Osmin Smith volunteered to fill the post. He was thanked for volunteering.
Proposed: Martyn Everett. Seconded: Len Pole. Unanimously agreed.
7. Any Other Business:
i) Gillian Mulley proposed and the meeting gave a round of applause to those retiring in recognition of their hard work.
ii) ME reminded members that forms for the summer trip to the Whipple Library and Museum, Cambridge, were available at the back of the room.
There being no other business the meeting was closed at 7.50pm.
Return to the AGM 2020 page.
