We are committed to protecting the privacy of our members and supporters and treat all information you give us with great care. We promise to respect any personal details you share with us. We aim to be clear when we collect your data and not to do anything you would not reasonably expect. Whenever you see the words we, our or us, it means the Gibson Library Society.
Where we collect information from
We collect information when you give it to us directly or when it is publicly available.
What personal data we collect
We collect your name, your contact details, subscription or donation details and any Gift Aid declaration.
How we use your personal data
We will mainly use your data:
- to provide you with information about the Society and Gibson Library or other matters which may be of relevant interest, including special appeals for funds;
- to administer your subscriptions or donations;
- to ensure that we know how you may be contacted. It helps us to have a choice of how to contact you in case one method fails.
We will not sell your personal details to third parties or share your details with others unless required by law.
How we keep your data safe and who has access
We ensure that there are appropriate technical controls in place to protect your personal details.
We will undertake regular reviews of who has access to the information that we hold to ensure that the information is only accessible by appropriate officers or members. We will make sure that any who carry out work on our behalf meet the same high standards that we adhere to when handling your personal information.
Keeping your information up to date
Please do let us know if your details have changed.
Your right to know what we know about you, make changes or to ask us to stop using your data
You have a right to ask us to stop processing your personal data and if it is not necessary for the purpose you provided it to us we will do so. If you do not wish to hear from us that is fine. Just let us know if you wish contact to cease. You have a right to a copy of the information we hold about you but please be aware that the Data Protection team may ask you for proof of identity in order to respond. You are entitled to have personal data rectified if inaccurate or incomplete.
Changes to this policy
If you have any questions, comments or suggestions, please let us know by contacting the Gibson Library Society, 2 King Street, Saffron Walden, Essex CB10 1ES
17 May 2018